• 1:1 Chromebook Procedures

    1:1 Chromebook Program at OSD

    The focus of the one-to-one (1:1) Chromebook Program at the Othello School District is to provide tools and resources to the 21st Century Learner. Excellence in education requires that technology be seamlessly integrated throughout the educational program. Increasing access to technology is essential. One of the learning tools of these twenty-first century students is the use of Chromebooks. The individual use of a Chromebook is a way to empower students to maximize their full potential and to prepare them for college and the workplace.

    Learning results from the continuous dynamic interaction among students, educators, parents and the extended community. Technology immersion does not diminish the vital role of the teacher. Effective teaching and learning with a Chromebook integrates technology into the curriculum anytime, anyplace.

    Othello School District's 1:1 vision promotes a student-centered learning environment where technology supports curriculum. Technology use will be routine, transparent and encourage innovative teaching methods to ensure students’ success. The district will provide ongoing professional development and tools to support Othello students in an evolving digital world. The extended use of district owned technology is a privilege which requires responsible use as outlined below. This privilege may be revoked for failure to abide by these guidelines.

    The OSD provides students and employees with extensive technology resources, including computing facilities, local area networks, internet access and email addresses.

    The information within this document applies to all Chromebooks used at Othello School District, including any other device considered by the Administration to come under this policy.

    1. Annual Receipt of Your Chromebook & Check-In

    1.1 Receiving Your Chromebook

    Chromebooks will be distributed in the fall to students who attended the Parent/Student Chromebook orientation. Parents and students must attend a yearly Chromebook Orientation. Before receiving a Chromebook, students and parents must complete and return the following:

    • Chromebook Usage Agreement Form, page 11
    • Student Pledge for Chromebook Use, page 12
    • Computing Device Student Responsibility Contract page 13-15

    1.2 Chromebook Check-In

    Chromebooks will be returned during the final week of school during student checkout so they can be examined for serviceability. If a student transfers out of the Othello School District during the school year, their Chromebook will be returned at that time. The same Chromebooks will be returned to the students in the fall.

    1.3 Return Policies

    Individual school Chromebooks and accessories must be returned to the Othello School District Technology Department or designated room at the end of each school year. Students who withdraw, complete graduation coursework early, or terminate enrollment at Othello School District for any other reason must return their Chromebook on the date of termination. If a student fails to return the Chromebook at the end of the school year or upon termination of enrollment, that student will be subject to criminal prosecution or civil liability. The student will also pay the cost of the Chromebook. Failure to return the Chromebook will result in a theft report being filed with the Othello Police Department. Non-returned devices will delay access to public school records.

    The student will be responsible for any damage to the Chromebook, consistent with the District’s Chromebook Usage Agreement Form (pg.11) and must return the device and accessories in satisfactory condition. The student will be charged a fee for any needed repairs, not to exceed the replacement cost of the Chromebook.

    1.3.1 Students leaving OSD for more than 20 consecutive school days would be required to return the device prior to leaving. After the 20th day the Chromebook will be deactivated and unusable.

    1.4 Chromebook Identification

    Student Chromebooks will be identified in a manner specified by the School District. No modification to identification will be tolerated.

    2. Taking Care of Your Chromebook

    Students are responsible for the general care of the Chromebook they have been issued by the district. Chromebooks that are broken or fail to work properly must be taken to the the designated school location for an evaluation of the equipment.

    2.1 General Precautions

    • The Chromebook is school property and all users will follow the 1:1 Chromebook Procedure and the Responsible Use Guidelines (RUG)
    • Only use a clean, soft cloth to clean the screen, no cleansers of
    • and Accessories must be inserted carefully into the Chromebook to prevent
    • Chromebook and case must remain free of any writing, drawing, stickers, or
    • labels that are not the property of Othello School
    • Chromebooks must never be left in an unattended or in an unsupervised
    • Students are responsible for keeping their Chromebook’s battery chargeddaily. Students are expected to come to school with their device
    • Students must keep their Chromebook in the case, provided by the school at all
    • Students should not eat or drink near their Chromebook. Chromebooks are not to be used during meal times.

    2.2 Carrying Chromebooks

    The Chromebook should always be in the District issued case. It protects the Chromebook and provides protection for carrying within the school. Care must be taken when placing the Chromebook within its case into backpacks, folders and/or workbooks to avoid placing pressure and weight on the Chromebook screen.

    2.3 Screen Care

    The Chromebook screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.

    • Do not lean on the top of the Chromebook when it is open
    • No objects should be placed on the
    • Do not place anything near the Chromebook that could put pressure on the screen
    • Do not place anything in the carrying case that will press against the
    • Clean the screen with a soft, dry cloth or anti-static Use of harsh chemicals WILL damage the screen.
    • Do not “bump” or “drop” the Chromebook against lockers, walls, car doors, floors, etc., as it could possibly break the screen.

    2.4 Storing Your Chromebook

    When students are not using their Chromebooks, they should be stored in their locker or kept with the student. Nothing should be placed on top of the Chromebook when stored in student lockers. Students are required to take their Chromebooks home every day after school, regardless of whether or not they are needed. Chromebooks should never be stored in a vehicle at any time. If a student needs a secure place to store their Chromebook, they may check it in for storage in the School’s Library or designated area.

    Do NOT leave your Chromebook in a place that is experiencing extreme heat or cold conditions (i.e. car in summer or winter). Extreme heat will damage the unit itself and extreme cold will cause severe screen damage.

    2.5 Chromebooks Left in Unsecured Areas

    Under no circumstances should Chromebooks be left unsecured. Any Chromebook left unsecured is in danger of being stolen or damaged. If a Chromebook is found in an unsecured area, it will be taken to the office. Violations may result in loss of Chromebook privileges and/or other privileges.

    2.6 Chromebooks During Extracurricular Activities

    Students are responsible for their mobile devices both in and out of school, including extracurricular events. Costs associated with a lost, stolen or damaged mobile device as stated in this Agreement apply to extracurricular events. It will not be the responsibility of the coach, bus driver, etc. to protect the mobile device during extracurricular activities.

    3. Othello School District Chromebook Coverage

    The user is responsible for all damage whether intentional or accidental. Responsibility for repair caused by a malfunction or maintenance issue will be determined by the Othello School District Technology Department.

    OTHELLO SCHOOL DISTRICT Chromebook COVERAGE PROGRAM Enrollment Information

    The Chromebook coverage program is optional and provides an inexpensive solution for parents to reduce the financial burden if an accident or theft occurs.

    Parents/guardians may opt out of the Chromebook Coverage Program, but will be fully responsible for any associated cost for damage or theft. The Chromebook Coverage Program will cover one school year and is non-refundable. Students receiving a device after February 1st of each calendar year will be eligible for prorated coverage.

    Prior to receiving a Chromebook, the following must be completed:

    1. Complete the Othello School District Chromebook Coverage Program enrollment form to select a plan or decline coverage.
    2. If coverage is selected, pay the annual program fee in full.
    3. Complete the Othello School District Hold Harmless form.

    Annual Cost

    Damage Deductible:


    Not Covered




    --Intentional damage

    --Loss without a

    copy of the police report

    September – June

    1st Incident:



    $20 Full Cost

    2nd Incident:


    1st Incident:



    3rd Incident:

    Full Cost

    2nd Incident:




    3rd Incident:

    Full Cost

    Cost after February

    Examples of Costs:

    Examples of Costs:


    1st of each year

    Screen Replacement: $140

    Stolen: $200--$500


    $10 Full Cost


    Water Damage: $160 Covered: Accidental damage, fire, flood or natural disaster.

    depending on age of device. Police report is required to file a claim.




    •  Two incidents total, in any combination (damage/stolen) are covered per year.
    • If the lost or stolen Chromebook is later recovered in working condition, the fine will be refunded.
    • If a student leaves the District, but does not return the Chromebook, they will be fined for the full replacement cost, and standard rules for the restriction of records and transcripts would apply. Law enforcement may be involved for the purpose of recovering district property.
    • If you choose not to enroll in the Othello School District Technology coverage program, you will be financially responsible for the full cost for the repair or replacement of the Chromebook.

    4. Using Your Chromebook at School

    Chromebooks are intended for use at school each day. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, and schedules may be accessed using the Chromebook. Students are responsible for bringing their Chromebook to all classes. The Chromebook is the property of Othello School District. Therefore, school staff and administration have the right to check any material stored on a student’s Chromebook or district account at anytime. Devices and accounts are property of the Othello School District and as such could be inspected at any time.


    4.1 Chromebooks Left at Home

    If students leave their Chromebook at home, they are responsible for getting the course work completed as if they had their Chromebook present. If a loaner is available they may check one out from the library or designated area. If a student repeatedly (two or more times as determined by any teacher) leaves their Chromebook at home, they will lose their take-home privilege and be required to “check out” their Chromebook from the library or designated area. Violations will be handled by the classroom teacher. Repeat violations may be handled by building administrators for additional disciplinary action.

    4.2 Chromebook Repair

    Loaner Chromebooks may be issued to students when they leave their Chromebook for repair. There may be a delay in getting a Chromebook if the school does not have enough to loan.

    4.3 Charging Your Chromebook's Battery

    Chromebooks must be brought to school each day fully charged. Students need to charge their Chromebook each evening. If a student repeatedly (two or more times as determined by any teacher) brings their device uncharged, they will lose their take-home privilege of the Chromebook and be required to “check out” their Chromebook from the library or designated area. Violations will be handled by the classroom teacher. Repeat violations may be handled by building administrators for additional disciplinary action.

    Only charge your Chromebook with the OSD provided charger.

    4.4 Screensavers and Backgrounds

    • Inappropriate media may not be used as a screensaver or background photo.
    • Images of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, tobacco, or gang related symbols will result in disciplinary action.

    4.5 Sound, Music, Games or Programs

    • Sound must be muted at all times unless permission is obtained from the teacher for instructional
    • Music is not allowed on the Chromebook, unless used in conjunction with curriculum (i.e. music classes, presentations, ).
    • All apps/games must be for educational purposes

    4.6 Printing

    Printing will not be available from the Chromebook. If students need to print from their Chromebooks, they will need to access the document from a PC.

    4.7 Internet Access Off Campus

    Students are allowed to access other wireless networks when they are off campus.

    5. Managing Your Files & Saving Your Work

    5.1 Saving Your Work

    Students will save work on their cloud-based storage drive. It is recommended that students store documents in a district assigned storage application i.e. Google Drive. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Chromebook malfunctions are not an acceptable excuse for not submitting work.

    5.2 Network Connectivity

    Othello School District makes no guarantee that the network will be up and running 100% of the time. In the case that the network is down, the district will not be responsible for lost or missing data.

    6. Software on Chromebooks

    6.1 Originally Installed Software

    The software/apps originally installed by Othello School District must remain on the Chromebook.

    6.2 Additional Software

    Othello School District will synchronize the Chromebooks so that they contain the necessary apps for schoolwork. Additional classroom-appropriate apps may be installed with teacher permission. If you are in doubt, do not install the application.

    6.3 Inspection

    Students may be selected at random to provide their Chromebook for inspection. This may include an inspection of all materials saved on or accessed by the Chromebook as well as the physical condition of the Chromebook (i.e. ID tags, barcodes, and/or additional stickers/marks on the outside of the device).

    6.4 Software Updates

    Updated versions of licensed software/apps will be pushed out via the IT department. Updates may occasionally require a system restart.

    7. Responsible Use

    7.1 Student Responsibilities

    • The student’s Chromebook must be ready for school. It should arrive fully charged and ready to use. Any mechanical or physical problems with the Chromebook should be immediately reported. It is the student’s responsibility to ensure their school provided device is in working condition.
    • The use of the student’s school provided Chromebook is for educational purposes only. If, for whatever reason, there is a problem with the device conforming to the needs of the class, it is the student’s responsibility to immediately comply with those requirements. This includes removing games, applications, filters, settings to connect to your home gaming system and/or anything that hinders classroom use.
    • Students may not utilize their devices for non-academic purposes during academic time. This includes gaming, messaging, social media, and any non-academic apps. Exceptions can be made at the discretion of a It is the student’s responsibility to get permission every time an exception is made to this rule.
    • Chromebooks should not be outside or in use during recess time.
    • Students must protect access to their own devices through the use of passwords and privacy settings at all times.
    • Taking pictures or recording (audio or visual) teachers and/or students without their explicit consent is prohibited.

    7.2 System Security

    • Students will log on to the network only as
    • Students are responsible for their individual accounts and will take all reasonable precautions to prevent others from being able to use their
    • Students will immediately notify a faculty or staff member if they have identified a possible security
    • Any electronic devices brought on the OSD campus are subject to search without
    • Students will refrain from using any device or software that masks the use of the school resources. This includes, but is not limited to, anonymizers and any application or hardware device that circumvents network security, logging or tracking procedures. Failure to comply will result in loss of computer/network privileges.

    7.3 Intellectual Property and Privacy

    • Students will not copy or transfer any copyrighted material(s) to or from computers on the Othello School District network without the permission of the technology staff.
    • Students will not plagiarize words or phrases found in books, on the Internet, or on other online resources.
    • Students will respect the rights of copyright owners, including those who have created music, images, video, software, etc.
    • If a student encounters an inappropriate image, site or video online, he/she will immediately minimize the screen and inform a teacher.
    • Students should have no expectation of privacy when using online resources since materials are owned by the site and can be redistributed without an author’s permission. Students should check each site’s privacy and security policies carefully before posting or adding content that may be viewed by others presently or in the future.

    7.4 Inappropriate Language and Harassment

    • Students will not use obscene, profane, lewd, vulgar, rude, inflammatory, threatening or disrespectful language on any and all uses of devices at Othello School District, whether in public or private messages.
    • Students will not post information that could cause danger or disruption or engage in personal attacks, including prejudicial or discriminatory attacks.
    • Students should be respectful and polite in all online communication when using the School’s network. This includes, but is not limited to, email, chat, instant-messaging, texting, gaming and social networking sites.
    • Students will not share, forward or post a message, image or video sent without the permission of the person who sent the message.
    • Students will not post private or false information about another person.
    • Taking any pictures or recordings (audio or visual), which could be deemed compromising, profane, offensive, harassing, obscene or abusive is deemed grounds for suspension and/or expulsion.

    7.5 Student Acknowledgement and Agreement

    • Students continuously represent the Othello School District whenever and wherever they use district computing Student’s actions could reflect on the district in all online communication.
    • Students will be held responsible for any online behavior or content that connects them to the district or implicates the district in their behavior.
    • If students knowingly enable others to violate these rules, students may lose their access to OSD computer resources that include their device, district network, email, or internet access.
    • The district has software and systems in place that monitor and record all activities and traffic on the district computing resources. Students should expect only limited privacy in the contents of all personal files on the district network.
    • Tampering with the district technology tools or another person's work is unacceptable, and students could lose all rights to use computers and/or personal devices at the School, including their user account and network access.
    • Violations of the district policy and Responsible Use Plan are subject to disciplinary action ranging from loss of computing privileges up to and including suspension and/or expulsion.