Harassment, Intimidation, and Bullying (HIB) Resources and Reporting

Filing a HIB Report as a Student or Family Member

Ways to File a Complaint

Option 1:

Fill out an online form, managed by Google Forms. By filing an online feedback form, an automatic report is sent to school administrators. This is an informal way to report a concern, and you will be contacted for a follow-up conversation to gather more information.

Option 2:

Fill out a PDF OSD Harassment, Intimidation and Bullying Incident Reporting Form. After completing this form, you will need to send the completed form either electronically or in paper copy to a school administrator.

Option 3:

Fill out a paper copy of the OSD Harassment, Intimidation and Bullying Incident Reporting Form. This paper copy is available in each school office. After completing this form, give it to a school administrator.

Option 4:

Write out a report (without completing a form) and give it to any school staff member. OR verbally share report with any staff member.

What to Expect After Filing a Complaint

A complaint can be filed anonymously, confidentially or non-confidentially. Supportive measures will be offered in response to all reports. However, disciplinary actions on the alleged aggressor can only be imposed based on non-confidential reports. Once an incident has been filed, the following steps are taken:

• A school administrator will reach out and contact me within two schooldays.
• A time to meet with an administrator, family member(s) and students will be scheduled. 

STEP 2A: A complaint can be resolved informally.

This can include but is not limited to:

• Developing a success plan for the complainant. 
• A mediated exchange between the complainant and the alleged aggressor.
• A warning issued to the alleged aggressor by an administrator.

If not satisfied with the informal resolution, a complainant may request to initiate a formal investigation at any time.

STEP 2B: A complaint can be resolved formally.

A formal investigation should be initiated. A formal investigation will be completed within five school days. If an investigation requires additional time, the investigator will give weekly updates to parents/guardians. Families will receive a written response within two school days upon completion of the investigation. 

A formal investigation will include:

• Interview with the involved parties, witnesses and with family members whenever appropriate and necessary.
• A review of any previous complaints involving either the complainant or the alleged aggressor. 

STEP 3: A written response will be provided. 

No later than two school days after an investigation has been completed, a written response will be given to the parent/guardian of the complainant, and to the parent/guardian of the alleged aggressor. A written report of the investigation will be provided to the District Compliance Officer. 

STEP 4: Building administration will institute corrective measures as necessary.

Building administration will institute corrective measures as necessary, as soon as possible, but no later than five school days after the investigation is complete and families have been contacted. The complainant’s family will not be notified of the corrective measures that are imposed on other students due to student privacy laws.

The District will take prompt and equitable corrective measures.

If a student is found to have been subjected to harassment, intimidation or bullying, they will have appropriate district support services made available to them.

*A staff member who is an administrator is required to report the incident to an administrator. Once a report has been shared with them (either by the complainant or by another staff member), the administrator will communicate with the complainant and their family to determine next steps. 

**Refer to Police Procedure 3207P for reference.